Meeting Rooms

The purpose of the Minerva Public Library's meeting rooms is to provide a space for library and library-related activities as well as to provide a convenient meeting and welcoming space for community groups and local organizations.

Library meeting rooms are available without charge during regular library business hours to educational, cultural, civic, social, political, religious, or professional organizations, or to persons volunteering as tutors as part of a non-profit program. Such meetings shall be shall be free and open to the public.

Meeting rooms are available for a fee for commercial or social activities including business training or sales meetings, the promotion or sales of services or products, fund-raising, conducting classes for profit, or private social functions. Such activities must conform to the library’s general policies and code of patron conduct.  The reservation fee for such meetings is $25 for up to the first three hours and then $10 per hour for each additional hour.  The fee should be paid at the time the reservation is made and may be refunded if the meeting is cancelled at least 72 hours prior to its scheduled starting time.

A meeting room may be reserved up to six months in advance of the meeting date, and  generally no more than one meeting time per week may be reserved.  In order to confirm a reservation, a representative of the group should complete and sign a Meeting Room Request Form and return it to the library’s main desk. Groups using the meeting rooms more than once for the same purpose need only complete the form annually; a copy of the completed form will be kept on file at the library. Reservations are subject to review and approval by the Library Director or his or her designee.

The signer of the Meeting Room Request Form, who must be an adult, is responsible for the orderly conduct of the group, and in the event of any damage to library property and/or equipment that individual will be liable.  Following their use of the room, groups must return the room to its original state. Groups using the meeting rooms shall vacate the room before the library closes for the day.

The use of the meeting room by a group does not imply endorsement by the Minerva  Public Library of the policies or purposes of the group. Groups should not publicize their meeting room use in such a way as to imply Library sponsorship.

The Library Board of Trustees and the library staff do not assume any liability for groups or individuals attending any meeting or program in the library.